2025 Collaborator Terms and Conditions
Updated May 7, 2025
By entering the NASA Space Apps Challenge Collaborator program and agreeing to these Terms and Conditions, You affirm that You have legal authority to represent your organization, and that your organization agrees to the following Terms and Conditions:
Affiliation: By participating as a Collaborator, you affirm that you are not affiliated with China, or a Chinese-owned entity, and you will not participate, collaborate, or coordinate bilaterally with China or any Chinese-owned entity in relation to your participation in the NASA International Space Apps Challenge.
“China or Chinese-owned entity" means any department, agency, or instrumentality of the government of the People's Republic of China and any any governmental subdivision thereof, including Hong Kong and Macau, any company owned by the People's Republic of China, or any company, university, or similar institution incorporated under the laws of the People's Republic of China or any governmental subdivision thereof, including Hong Kong and Macau. Any determination of eligibility shall be made by NASA, in its sole discretion, and will be based on information provided by the applicant.
Participation: Your organization’s designation as a NASA Space Apps Challenge Collaborator is fully voluntary. Your organization is not entitled to compensation, nor will its representatives be considered employees, agents, independent contractors, or consultants of NASA or of the United States (U.S.) Government.
Your Organization’s Involvement in the NASA Space Apps Challenge: You may represent yourself as a “NASA Space Apps Challenge Global Collaborator”, “NASA Space Apps Challenge Collaborator, or “NASA Space Apps Challenge Amplification Collaborator”. You may describe the NASA Space Apps Challenge as a “NASA-led initiative” and can indicate your organization is a “Collaborator with NASA’s International Space Apps Challenge”. You understand that as a Collaborator you are NOT a representative of NASA or NASA International Space Apps Challenge 2025 in any official capacity. As a NASA-led initiative, the NASA Space Apps Challenge does not accept sponsorship or have sponsors. Due to this, we request that NASA Space Apps Challenge Collaborators use the term “Collaborator” and not “partner” or “sponsor”.
Use of Global Offer Materials: You are responsible for ensuring that your Global Offer materials are freely and publicly available without restriction to the NASA Space Apps Challenge participants, and that use by the participants will not infringe the rights of any third parties. Such Global Offer materials will be available to participants, but participants have no obligation to use such materials
Warranties: You represent and warrant that (i) you have sufficient rights to authorize the use of the Global Offer materials to participants in the 2025 NASA Space Apps Challenge, and (ii) use of the Global Offer materials by NASA Space Apps Challenge participants will not infringe, or constitute a misappropriation of, any intellectual property rights or confidential information of any third party.
Publicity: Your participation as a Collaborator constitutes your consent for NASA to use your company’s name and/or information about your company for informational purposes in connection with the NASA Space Apps Challenge through any form of media, worldwide, without further permission, payment, or consideration. For any imagery provided by You to NASA for use by NASA, You shall provide to NASA a model release in form reasonably satisfactory to NASA which allows NASA to use such imagery as well as the likenesses of individuals featured in such imagery.
Usability and Access Requirements: 2025 NASA Space Apps Global Collaborators agree to support the program’s commitment to ensuring that services and offerings are usable by all individuals. As part of this commitment, Global Collaborators may be required to provide information outlining how their services can be accessed and used by individuals with varying needs. A representative of the 2025 NASA Space Apps Challenge will contact representatives of Global Collaborators to request relevant details. Collaborators are expected to respond in a timely manner and to make reasonable efforts to accommodate usability considerations as outlined by the program.
NASA Space Apps Challenge Branding and Logos: The NASA Space Apps Challenge Resources page includes NASA Space Apps Challenge branding information, including logos and fonts. As a Collaborator, you may use the NASA Space Apps Challenge logo consistent with the goals and purposes of the 2025 NASA Space Apps Challenge, including but not limited to adding it to the website where participants can find your Global Offer. You will also be provided with a Collaborator Communications Toolkit which includes approved images and copy that can be used for your outreach. You shall not use “National Aeronautics and Space Administration” or “NASA” in a way that creates the impression that a product or service has the authorization, support, sponsorship, or endorsement of NASA. The NASA name and initials may be used by You in a strictly factual manner in connection with the release of general information regarding your organization’s participation in Space Apps as a Collaborator, but not for any promotional or advertising purpose.
NASA Logo Use: NASA has strict restrictions that everyone must follow regarding the use of the NASA Insignia (or “meatball” logo), NASA Logotype (or “worm” logo) and other NASA identifiers. Do not use the NASA insignia or other NASA identifiers, or Space Agency Partner logos, without express permission. Collaborators are expected to use the Space Apps branding, and not the NASA insignia, NASA logotype, or other NASA mission logos. Any use of NASA imagery must conform to NASA’s Media Usage Guidelines.
(See https://www.nasa.gov/multimedia/guidelines/index.html). If you have any questions about logo use, please contact the Space Apps Collaborator Lead, Brian Wertkin, [email protected].)
Global Offers Discussion in Space Apps Connect hosted on Github *For Global Collaborators Only*
Global Collaborators will agree to have one to three representatives from their organization in the Global Offers Discussion at any given time throughout the event’s dates October 4-5, 2025. Communication in this Discussion is limited to supporting the NASA Space Apps Challenge participants creating their projects and/or facilitating use of your organization’s Global Offer. You are expected to use language that is professional and inclusive for the participants at all times in the Global Offers Discussion. NASA Space Apps encourages such practices and prohibits bullying, favoritism, or similar misconduct or atmosphere which is inconsistent with the NASA values of safety, integrity, teamwork, excellence, and inclusion.
Media Release:
Participants in the NASA International Space Apps Challenge (each a “Participant”) or the Winners Celebration agree to give permission to be recorded, photographed and/or videotaped by or for NASA, the NASA Space Apps Local Lead organizations/individuals (“Local Lead”), or their representatives or designees for the purpose of announcements and other outreach or informational purposes, including public announcements, concerning the Challenge.
The Participant further gives permission to NASA, the NASA Space Apps Local Lead or their representatives or designees to use, reproduce, prepare derivative works, publish, distribute to the public, perform publicly, and/or publicly display all deliverables, including excerpts and any ancillary material, which may include Participant’s name, affiliation, image, voice, and/or likeness. NASA or the NASA Space Apps Local Lead may distribute the materials, including excerpts therefrom, and any ancillary material through a variety of media in existence now or in the future, including but not limited to print, television, websites, radio, or any other means. NASA may also permit a third party to exercise NASA’s rights, including but not limited to the right to display or distribute the recording, including excerpts therefrom, and any ancillary material, in any manner NASA deems appropriate.
The Participant also understands that this permission to use Participant’s name, image, voice and/or likeness in such materials is not limited in time and Participant will not receive compensation for granting this permission.
Participant acknowledges that NASA has no obligation to use any Participant’s name, affiliation, image, voice, and/or likeness in any materials produced by NASA, but if NASA so decides to use them, each Participant waives the right to inspect or approve any such use.
Participant hereby unconditionally releases NASA and its representatives from any and all claims and demands arising out of the activities authorized under this Media Release.
When submitting and/or editing video(s) for NASA Space Apps, you do represent and warrant to NASA that the video was produced and/or edited by you the undersigned (i.e. your original work), the contents of the video (including documents, photographs, audio recordings, video recordings, or other shown) do not infringe the copyright or any other right of any third party, the contents of additional edited elements to these videos (including documents, photographs, audio recordings, video recordings, or other shown) do not infringe the copyright or any other right of any third party, and in the event any individual is featured in any submitted images, by submitting such image you represent and warrant that you have obtained the written consent of each such individual allowing NASA to use such individual’s name and likeness in connection with NASA’s use of the video hereunder, and will provide evidence of such consent promptly upon request.
By submitting and/or editing your video you agree to grant and unconditionally gift the U.S. government a royalty-free, worldwide, perpetual, non-exclusive license, but not obligation, to reproduce, display, prepare derivative works, and distribute the submitted video(s), in whole or in part, in any media now existing or subsequently developed, for any educational, informational, publicity, exhibition, archival, scholarly and all other governmental purposes, and to have or permit others to do so on the government’s behalf.
Recognizable names, voices, and likenesses of persons under the age of 18 should not be included in any video submissions. In the event any individual 18 years or older is featured in any submission, by submitting such material you represent and warrant that such individual agrees that NASA may use such individual’s name and likeness in connection with NASA’s use of the material hereunder.
Termination: In the event of any violation of the above Terms and Conditions, in consequence of laws, regulations, or policies to which NASA is subject, or for any other reason within NASA’s reasonable discretion, NASA may rescind the offer to act as a Collaborator upon notice, and in such event, your organization shall no longer be considered a Collaborator for Space Apps. Any such actions could also result in your organization not being considered for collaboration in future NASA Space Apps Challenges.
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