Participant Frequently Asked Questions
NASA International Space Apps Challenge 2021
October 2-3, 2021
Last updated: Jul 14, 2021
TABLE OF CONTENTS
- Save the Dates
- Website and Community Engagement
- Participant Registration
- Forming a Project Team
- The Challenges
- Project Submission
- Judging and Awards
What is the NASA International Space Apps Challenge 2021?
On October 2-3, NASA is inviting coders, entrepreneurs, scientists, designers, storytellers, makers, builders, artists, and technologists to come together in a global, virtual hackathon. During a period of 48 hours, participants from around the world will come together to create virtual teams and solve challenges using NASA’s open-source data.
In light of the COVID-19 pandemic and in the interest of our global community’s health and safety, this year’s hackathon will be an all-virtual event. In other words, all local events will take place online. Through the website, participants will be able to meet teammates and create their teams; talk with other participants and space agency experts in our online chat rooms; and submit their projects. In this unprecedented time, the Space Apps community exists as a reminder that we have the tools and talents to tackle the challenges that face our planet, as well as the ability to unite across boundaries and borders of all kinds.
What is the purpose of Space Apps?
Space Apps, which started in 2012, has now become the largest global hackathon. While NASA provides awards to the top projects (see more below), Space Apps is all about collaboration! Our mission is focused on the following objectives:
- To inspire collaboration, creativity, and critical thinking
- To foster interest in Earth and space science and exploration
- To raise awareness of NASA data around the world
- To encourage growth and diversity of the next generation of scientists, technologists, designers, engineers, artists, etc.
To find out more about the purpose of Space Apps, please see this page.
What is the theme of Space Apps for 2021?
This year’s event theme is “The Power of Ten.” This theme was chosen by NASA for several reasons. One, it celebrates the fact that this year’s event is the tenth annual event. Since 2012, Space Apps has grown leaps and bounds -- thanks to you! Two, it reminds us that the next ten years have much in store, both for NASA and for Space Apps. Three, the theme captures some of the ways that we are celebrating the tenth annual event this year, which includes our inclusion of additional space agency partners and additional Global Awards -- among other things! Read more about our theme and related activities here.
Who should participate in Space Apps?
Space Apps is for everyone! This includes those who have never “hacked’ before! All passionate problem solvers are encouraged to join - students, experts, engineers, makers, artists, and storytellers. While some of our challenges are technical, others ask you to use your artistic skills, your business acumen, and your historical imaginations!
In other words, you do not need to be a coder or data expert to be part of Space Apps. In fact, the most diverse teams are often the most successful.
If I still have questions after reading this FAQ, what should I do?
Before the hackathon begins, we will be releasing additional guides to help you navigate your hackathon journey. These include the following:
- Chat Guide
- Team Formation Guide
- Project Submission Guide
- Judging and Awards Guide
One those are released, please take time to look them over.
During the hackathon, members of the Space Apps Global Organizing (GO) Team will be available in our chat rooms to answer your questions and point you to the correct resources.
If you still have questions, please contact [email protected], and we'll get back to you!
SAVE THE DATES
What are the most important dates and times for Space Apps 2021?
The Space Apps Challenge will start on October 2 at 9:00AM (local time) and end on October 3 at 11:59PM (local time), when project submissions are due. However, many of the activities start before October 2. Here is a list of the most important dates.
Please also look on the location page for your event and talk with your Local Lead to find out about other events and deadlines that are specific to your location.
Starting July 15: Sign up to be a participant and register for a location
- Sign up for Space Apps 2021 here and verify your account.
- Once you have your Space Apps account, make sure you’re registered to participate at a local all-virtual event near you. Visit this page to see all of the participating cities (more locations will be added throughout July and August, so check back and update your registration, as desired). Is there no event in your city? Register for the Universal Event -- welcoming participants from all over the globe!
- Please note that you MUST be registered for one of the locations to participate in Space Apps. Do this as soon as possible to connect with your Local Lead and other participants.
- Once you’re registered for a location, connect with your Local Lead(s) to ask questions and find potential teammates. You can find the names and email addresses of your Local Lead(s) on your location page. They should be reaching out to you, but don’t hesitate to get in touch with them. Each virtual event will operate somewhat differently depending on the plans of the Local Lead, so please make sure you’re plugged in.
- Bring your friends and family along with you!
July-August: Connect with the community
- Start following news about Space Apps 2021 on the website and on Twitter, Facebook, and YouTube.
- Share your excitement and stories from your hackathon journey using #SpaceApps
- Once you register, you will start receiving messages from the Global Organizing (GO) Team through our online communications portal located on your user dashboard on the website. Check your communications frequently for updates and news about the launching of challenges, Virtual Bootcamp videos, special events, etc.!
September: Browse challenge statements and data resources
- All of the challenge statements and data resources will go live on the website. Start thinking about which challenge you want to tackle!
Mid-September - early October: Prepare yourself with the Virtual Bootcamp
- Watch videos and tutorials about the hackathon to fulfill your curiosity and learn valuable insights that will prepare you for your hackathon experience! Guests include NASA experts and Local Leads, among others.
- All videos will be posted on the website and on our YouTube site.
Mid-September through hackathon weekend: Join the chat rooms and start forming teams
- In mid-September, several of our chat channels will open. These include:
- Location-specific chat channels
- Teaming chat channels
- Welcome and announcement channels
- When the chat rooms open, participants will also be able to create teams or request to join existing teams.
- On Friday, October 1 at 9:00AM (local time), our challenge channels will open. Each challenge will have a dedicated channel. Experts from NASA and some of our partner space agencies will be available in the challenge channels to answer questions about the challenges and data. Don’t miss out! The challenge channels will be open until the hackathon closes on Sunday, October 3 at 11:59PM (local time).
Saturday, October 2 at 9:00 AM (local time): The hackathon begins!
- Login to the website to begin hacking!
- At this time, project submission opens. Teams will be able to edit and submit their projects.
- During the hackathon, we know you’ll be working with your team tirelessly to create your solution. Don’t forget to take breaks, stay hydrated, and balance your hard work with fun!
Sunday, October 3 at 11:59 PM (local time): The hackathon ends
- Project submission closes at this time. Make sure that your project is submitted on the website by the deadline! Teams must submit their projects in accordance with the location for which your team is registered. *If your team is registered for the Universal Event, your project must be submitted in accordance with the local time of the person who created the team (colloquially known as the “Team Lead’).
- Pat yourself on the back for making it through the hackathon! What an achievement!
July and August 2021: Judging and awards
- Experts from NASA and our partner space agencies will evaluate the projects and select the winners.
- Your team will be notified via social media and email if you’ve been selected as finalists or winners. Best of luck!
WEBSITE AND COMMUNITY ENGAGEMENT
When is the Space Apps website launching?
The Space Apps 2021 website is now live at www.spaceappschallenge.org. Check the website frequently for updates and to see new material.
What social media is used for Space Apps?
Twitter, Facebook, and YouTube are three of the primary channels we use to connect with the global Space Apps community. For updates, please follow us on social media at @SpaceApps. We also encourage Space Apps participants to communicate with us and with each other on social media by using the hashtag #SpaceApps! Let us know how your Space Apps journey is going!
What is the “Virtual Bootcamp”?
Prior to hackathon weekend, please tune into our website and social media accounts to access exclusive content from NASA, Local Leads, Space Apps Ambassadors, previous Global Winners, and more. Guests will provide relevant workshops and tips for having a successful hackathon experience. This is a wonderful opportunity to tap into the broader Space Apps community. Subscribe to our YouTube channel and turn on notifications to be the first to see our Space Apps 2021 Virtual Bootcamp in the lead-up to October 2-3.
You can also view previous Virtual Bootcamp videos to help you prepare! Please see our YouTube channel or Space Apps COVID-19 Challenge Virtual Bootcamp webpage.
What is Space Apps Chat? Can I meet people there?
In the Space Apps chat rooms, you will be able to connect with other participants and a number of community members who are available to support your journey. This includes:
- The Global Organizing Team (GO-Team): The team behind Space Apps dedicated to guiding and supporting you through a successful Space Apps journey!
- The GO-Team’s work is bolstered by a committed Community of Volunteers:
- Subject-Matter Experts: NASA and partner agency experts, including many who have developed the challenges and have knowledge about the “Example Resources” provided for each challenge statement.
- Local Leads: Volunteers based in cities all around the globe who organize the Space Apps local virtual events (known as locations). Visit this page to find a location in a city near you! Or join the Universal Event.
- Ambassadors: Volunteers supporting you over the course of Space Apps weekend by providing their expertise in Space Apps and NASA data.
What should I do if experience or witness discrimination, harassment, or any form of bullying during the hackathon?
Space Apps is committed to providing a professional and productive forum for all participants to engage in a robust exchange of ideas regarding the challenges. At all times, participants are responsible for maintaining professional decorum and treating each other with respect and dignity. Bullying, discrimination, or harassment on any basis will not be tolerated in the Space Apps Challenge. We strive to ensure that Space Apps is a place where every person feels they belong, where they are comfortable being authentic, and where they are empowered to contribute to their fullest.
If you experience or witness discrimination, harassment, or any form of bullying during the Space Apps Challenge, or have any other concerns, please contact your Local Lead and/or the Space Apps Global Organizing (GO) Team at [email protected] The Space Apps GO Team will take appropriate action, which may include warning or expelling the offending participant from the event.
Read more about our values at Space Apps here.
When does registration open and close?
Participant registration for Space Apps 2021 will open on July 15, 2021 and extend through the end of the hackathon on October 3, 2021.
How do I register?
Registration for Space Apps requires that you sign up for a Space Apps account AND register for a location. You will not be able to participate in the hackathon until you have registered for a location.
- If you do not already have a Space Apps account, please create one from the Sign Up page and verify your email address. Then choose one of the locations and select “Register Now” on the location page.
- If you do have a Space Apps account, log in to the website and then select “Choose Location” from the user dashboard (see “Dashboard” in your menu bar). Or you can register through one of the location pages.
- Everyone can change their location in the user dashboard, after creating an account. You can unregister yourself from the specific location’s page and then re-register on any other page. Or you can select a new location from the user dashboard by selecting “Change Location.”
While participant registration will be open throughout Space Apps weekend, we encourage all participants to create accounts and register for a location at least one to two weeks before the hackathon in order to join the chat rooms and form teams. You’ll begin to build your project submission pages over the course of Space Apps weekend.
How do I choose a location?
We have hundreds of local virtual events to make it easier for participants to find other potential teammates who may be located in the same city or time zone, or who may speak the same language. Because one of the goals of Space Apps is to build local communities, we suggest that participants join a location based on their physical location or their networks/connections to a particular location.
That said, if you have a connection to a city in which you’re not physically located and want to join that event, you are welcome to -- given that this year’s event is an all-virtual event. You can change your location at any time from your user dashboard by selecting "change" next to your location.
Teams themselves can be made up of participants from one location or from many locations. You may eventually choose to join a team that is tied to another location because you like their project idea. Or you may choose to invite people from other locations to join your team because you need their skills. Please just keep in mind that the first round of judging takes place at the local level. Thus, during the first round of judging, your project will be evaluated by the local judges at the location for which your team is registered.
Who are the “Local Leads” on my location page?
The location pages contain the contact information for your “Local Leads” -- Space Apps volunteers from your city who can answer your questions and help connect you to potential teammates prior to the hackathon. These Local Leads will be your primary point of contact and be there to support your virtual hackathon experience. They will also be available in the chat rooms in the week leading up to the hackathon and during the hackathon. Please reach out to them as you prepare!
Is the registration individual or by team?
Participants register as individuals, not as teams. Forming your team is a separate process. Please see below.
What is the minimum age for participants?
“Participants who are under the age of 18 are required to be registered for the event by a parent or legal guardian and must be accompanied during the event at all times by a parent or legal guardian.”
FORMING A PROJECT TEAM
Before the hackathon begins, we will post a detailed Team Formation Guide on the Space Apps resources page and on your user dashboard.
Do I need a team?
An individual is allowed to work and submit a project independently. However, we encourage all attendees to be part of a team. We have found that the most successful solutions come from teams of individuals with diverse skill sets and backgrounds. If participants come from a non-technical background, we encourage them to connect with developers, designers, and people with scientific backgrounds to form a team.
How many members should a team have? Are there limits to the size
of my team?
The sweet spot for teams is typically 4 to 5 people. The limit for a team is 6 people. If a team gets too big, it can be difficult for the team to focus; if it is too small, the team may not have all the skills/knowledge needed to solve a challenge.
When are teams formed?
During the week prior to the hackathon, you will be able to officially register your team on the Space Apps website. (We will send a dashboard message to all registered participants when team formation and chat opens on the website.) You may also wait to form your team until hackathon weekend. You may add members to your team until the hackathon closes on October 3 at 11:59pm (local time).
Regardless of when your team forms, participants are not permitted to start working on their solutions until the Space Apps event begins on October 2 at 9:00AM (local time).
Does it matter who on my team officially creates the team?
One person from each team is responsible for creating/registering the team. That person is colloquially known as the “Team Lead.” Please note that the team will be associated with the location of the Team Lead, meaning that the team will appear on the location page associated with the Team Lead.
The location with which your team is associated affects two things.
- All projects must be submitted on October 3 at 11:59 PM (local time) in accordance with the location for which your team is registered. Please note: *If your team is registered for the Universal Event, your project must be submitted in accordance with the local time of the person who created the team.
- Your team’s project will be evaluated by the local judges at the location for which your team is registered during the first round of judging.
How do I find teammates?
We encourage you to invite your friends and community members along to participate. You can also self-organize into teams before the event with the help of your Local Lead, who may know other registered participants looking for teammates. Find the contact information for your Local Leads on your location page.
During the week prior to the hackathon, the Space Apps chat platform will open. (We will send a dashboard message to all registered participants when team formation and chat opens on the website.) In the chat channels, you will be able to search for teammates. We will send you a message when the chat rooms open.
You will also be able to search for and request to join an existing team! Detailed information about this process will be included in the Team Formation Guide, which will be posted on the Space Apps resources page and on your user dashboard before team formation opens.
Can I remove someone from my team, leave a team, or delete my team entirely?
You cannot remove other members from the team once they have joined. But any user can leave a team by selecting the "Leave Team" option at the bottom of the Team Members tab on the team page.
In order to delete a team entirely, all team members must select the "Leave Team" option on the Team Members tab of the team page.
For each hackathon, NASA personnel develop challenges. These challenges encompass a wide variety of topics and encourage our community of artists, storytellers, coders, scientists, designers, engineers, and others to get creative and develop out-of-this-world solutions! Find a challenge, build a team, get started hacking!
When and where will the challenges be published?
The challenges will be published on the website in mid-September. (When the challenges are released, we will send a message to all registered participants.)
Can people start working on the challenges as soon as they are published?
We appreciate the enthusiasm of participants who want to start as early as possible,
but we ask that participants start the actual work when the hackathon begins on October 2.
Because the hackathon is only 48 hours, please note that participants are not expected to have a fully developed project at the end. The purpose, rather, is to inspire innovative ideas and develop solutions in a collaborative, team environment.
What if I have questions about one of the challenges or datasets?
If you have questions about the challenges or resources, Subject-Matter Experts from NASA and partner space agencies will be available from October 1-3 in our chat channels. They will be ready to engage with your questions! Each challenge will have a dedicated chat channel.
“Space Apps Ambassadors” will also be in the chat channels. Ambassadors are experienced volunteers who will be available to provide support related to the challenges, data, and project submission.
Can I translate the challenges?
Yes! If you or your team do translate the challenges into other languages, we encourage you to share the translation with us.
Can teams work on more than one challenge?
Participants and teams are encouraged to focus on one project and one solution, as the hackathon only lasts one weekend! If your team feels that your solution is relevant to multiple challenges, please choose the challenge that is most aligned with your project.
Is it possible for a team to come up with their own project, or is it mandatory to pick one of the challenges?
To be eligible for Global Judging and awards, teams must respond to one of the given challenges.
However, you will have the option to “Invent your challenge” and create a solution of your choosing. While projects in this category are wonderful, please note that they will not be eligible for global judging or awards from NASA.
Before the hackathon begins, we will post a detailed Project Submission Guide on the Space Apps resources page and on your user dashboard.
How are projects/solutions submitted?
Every team (whether you are working individually or with teammates) will need to create a project page on spaceappschallenge.org to describe their work. All teams will be answering the same set of questions in relation to their project.
We encourage teams to create their project page as soon as the hackathon begins and to add information as the week progresses. All members of a team must be registered for the hackathon and identified on their team’s project page in order to be eligible for judging and awards.
At what time are project submissions due?
Teams are allowed to submit projects up until October 3rd at 11:59pm (local time), in accordance with the location for which team is registered. *If your team is registered for the Universal Event, your project must be submitted in accordance with the local time of the person who created the team (colloquially known as the “Team Lead’).
Some locations may host optional virtual feedback sessions and offer local awards. Because of this, they may have internal deadlines. If you would like to participate in these activities, please follow the guidelines provided by your Local Lead. Please note: To be eligible for Global Judging, you are not required to participate in any of these optional sessions. As long as your team submits a project on spaceappschallenge.org by October 3 at 11:59 PM (local time), in accordance with the instructions above, then your project will be eligible for Global Judging. That said, you are highly encouraged to participate in any sessions organized by your Local Lead.
What is expected in my project submission?
Additional details regarding project submission requirements will be outlined in the Project Submission Guide, which will be released before the hackathon begins.
At minimum, your project must respond to one of the official Space Apps 2021 challenge statements, which will be posted on the website in mid-September, and clearly show how the data resources provided with the challenge were used in your project.
All projects must be submitted on the website by 11:59 PM on October 3 (local time), in accordance with the location for which your team is registered. *If your team is registered for the Universal Event, your project must be submitted in accordance with the local time of the person who created the team (colloquially known as the “Team Lead’).
Do I have to use code in my project?
Code is not necessarily required or not required for any given challenge. Whether you write code for your project may depend on both what the challenge is asking you to do and what you are actually able to accomplish in a 48-hr period. The key: if you do make something that uses code, your team must share the code.
RECOGNITION, JUDGING, AND AWARDS
Before the hackathon begins, we will post a detailed Judging and Awards Guide on the Space Apps resources page and on your user dashboard.
Will participants get certificates?
Regardless of whether your team wins an award, participants who are on a registered team and submit a project by the end of the hackathon (October 3, 11:59 PM, local time) will receive a certificate recognizing their participation.
Will Space Apps 2021 have winners?
While the main purpose of the hackathon is to encourage collaboration and cooperation, Space Apps 2021 will have winners. In previous years, awards have been given for the following categories.
- Best Use of Data
- Best Use of Hardware or Technology
- Galactic Impact
- Most Inspirational
- Best Mission Concept
- Best Use of Science
To celebrate the tenth annual event, NASA is going to offer several new award categories for Space Apps 2021! Stay tuned for more information.
Please note that NASA reserves the right to change the award categories at any time.
What will be the award for Space Apps 2021 winners?
Space Apps winners will be featured on the Space Apps website and social media, and they will receive an invitation to present their projects to NASA personnel (and space agency partners, if applicable).
If travel is deemed safe, the winners will also be invited to visit a NASA site with the Space Apps Global Organizing (GO) Team to view a spacecraft launch. Each member of each winning team and one guest each will be invited and will be responsible for covering their own costs for their personal travel, meals and incidental expenses, and accommodation expenses. Winners typically conduct fundraising activities to cover the costs of their trips.
The Local Lead associated with each winning team will also receive an invitation to visit a NASA site and view a spacecraft launch. They will be allowed to invite one guest each. Both the Local Lead and their guest will be responsible for covering their own costs for their personal travel, meals and incidental expenses, and accommodation expenses.